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app.lexicanon.com / meetings / q3-board-sync

Meetings / Q3 Board Sync

Q3 Board Sync

Sarah Chen · May 28, 2026 · 42 min

summarised

Summary

The board approved the Q3 expansion plan, citing supportive market data. Budget must be finalised by Friday, with revised projections due Thursday and legal looped in on the partnership agreement.

Decisions

  • Proceed with the Q3 expansion plan
  • Budget finalisation deadline set to Friday

Action items

3 open
  • EPSend revised Q3 projectionsHigh
  • JWLoop in legal on the partnershipMed
  • MRConfirm budget with financeMed
12:48 / 42:10
1.25×
Sarah ChenMarcus RiveraEmily ParkJames Wilson

Participation

Balanced · Productive4 speakers

Built for trust from the first call

GDPR readyNo meeting botSelf-hosted optionSSO on every planWhite-labelBring your own keys

Meetings are broken. Most tools make it worse.

Meeting bots creep people out.

When an AI bot joins the call, everyone notices — and clients wonder who else is listening. Trust drops before the meeting even starts.

58%uncomfortable when a bot joins

In-person meetings fall through the cracks.

Your best conversations happen in the room. But nobody takes good notes, and most AI tools only work on video calls.

0rival tools focus on the room

Action items vanish into thin air.

Many AI tools fabricate consensus, misattribute decisions, and hallucinate what was agreed — so nobody follows up with confidence.

~30%of AI notes are hallucinated
0%

Transcription accuracy

0

Bots in your calls

0%

Data you control

0

Rivals with white-label

How it works

Three steps. Zero friction.

People meeting in person with a phone capturing the conversation
01

Capture

Place a phone in the room, or let Lexicanon capture your Teams call automatically via webhook. No bot joins. Nothing to install on attendees’ devices.

A hybrid meeting with remote participants on a laptop
02

Understand

Speaker diarization identifies who said what, then structured notes and action items are extracted — grounded in what was actually said, never hallucinated.

Data kept private on your own infrastructure
03

Act

Search across every meeting, share summaries, and push action items to Jira or Asana. Never ask “wait, what did we decide?” again.

Everything your meetings need. Nothing they don’t.

Built for IT admins who need deployment simplicity and leaders who need meeting intelligence that actually holds up.

Works in every room

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No bot, no awkwardness

Captures via device microphone or Teams webhooks. No “Lexicanon Bot has joined the meeting.” Nobody has to wonder who’s listening.

Speaker diarization

Knows who said what, even in a room of ten. Pyannote-powered batch processing reaches 90–95% accuracy.

SSO from day one

Entra ID, SAML, and OIDC on every plan — not locked behind an enterprise tier. Security basics shouldn’t cost extra.

Your brand, your product

White-label with a custom domain, logo, and colours. Launch your own meeting assistant — no rival offers this turnkey.

Your AI stack, your choice

BYOK for transcription (Whisper, Deepgram, Azure) and summarization (OpenAI, Claude, local LLM). No lock-in, ever.

The same calm, focused product — end to end.

Transcript

Know exactly who said what

Speaker diarization separates every voice in the room — even ten people at one table — and labels each line. Search across the whole conversation and jump to any moment.

Transcriptsearchable
Sarah Chen02:14

I think we should move forward with the Q3 expansion. The market data supports it.

Marcus Rivera02:31

Agreed — but we need the budget finalised by Friday. Can finance confirm?

Emily Park02:48

I’ll have the revised projections ready by Thursday EOD.

Analysis

Decisions and actions you can trust

Summaries, decisions, action items, and open questions are grounded in what was actually said. No fabricated consensus — every claim links back to the audio.

Grounded analysis
  • DecisionProceed with the Q3 expansion plan
  • ActionEmily → revised projections (Thu)
  • Open QWhich region leads the rollout?

Every line traces back to a moment in the recording — click to jump there.

Playback

Listen back, speaker by speaker

The waveform is tinted by who’s speaking, with content-aware chapters. Skim a 40-minute meeting in seconds and replay the part that matters.

Speaker-aware playback
00:00chapters · speaker bands42:10

Self-hosted

Your meetings. Your data. Your infrastructure.

Deploy Lexicanon on your own servers in a single Docker container. Use local Whisper for transcription and a local LLM for summarization — provably zero-knowledge, your data never leaves your network.

Single Docker container

No complex infrastructure. Pull, configure, run.

Air-gapped mode

Fully offline with local Whisper + a local LLM.

Customer-managed keys

You hold the encryption keys. Revoke access anytime.

GDPR & data sovereignty

Built for EU, healthcare, legal, and government.

deploy.sh
$ docker run -d \
-e TRANSCRIPTION=local_whisper \
-e AI_PROVIDER=local_llm \
-e ENCRYPTION=customer_kms \
lexicanon/server:latest
✓ Local Whisper model loaded (large-v3)
✓ Local LLM ready (Mistral-7B)
→ Zero data leaves this server. Ever.

White-label

Launch your own meeting assistant. In days, not months.

No turnkey white-label meeting assistant exists in the market — until now. Custom domain, logo, colours, and pricing. Your brand, your product, our engine. Built for MSPs, consultancies, and platform builders.

Custom branding

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Custom domain

meetings.yourbrand.com, end to end.

Multi-tenant

Isolated per customer, by design.

Your pricing

40–60% margin space to resell.

A
Acme Legal
meetings.acmelegal.com
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M
MedNotes Pro
meetings.mednotespro.com
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C
ConsultIQ
meetings.consultiq.com
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Questions, answered.

No. Never. For Teams, we receive webhooks via your Entra-registered app — no bot participant appears. For in-person meetings, capture happens on your device. No bot ever joins any call.

No. Your meeting data is processed and stored for your organization only. We make this a contractual commitment, not just a promise.

Yes. A single Docker container, fully air-gapped if you want, with local Whisper transcription and a local LLM. Your data never leaves your infrastructure.

Pyannote-powered batch processing identifies individual speakers from a single audio source, reaching 90–95% accuracy even in rooms with many people — well above the 80–85% typical of real-time systems.

Yes — BYOK for everything. Choose your transcription backend (local Whisper, AssemblyAI, Deepgram, Azure Speech) and your summarization provider (OpenAI, Claude, OpenRouter, or local LLM).

Configurable retention with auto-deletion, data processing agreements, an EU hosting option for cloud, and self-hosting for full control. Customer-managed encryption keys are available on Business+ plans.

90–95% with batch processing using Whisper large-v3. Pick the engine that matches your accuracy, cost, and privacy needs.

Yes — full branding, a custom domain, multi-tenant isolation per customer, and your own pricing. No other meeting assistant offers turnkey white-labelling.

Because security shouldn’t be a luxury tax. Every competitor locks SSO behind pricey enterprise tiers. If your org uses Entra ID or SAML, you shouldn’t pay extra for it.

See Lexicanon on your meetings.

Book a 30-minute walkthrough. We’ll show capture in the room, speaker-aware analysis, and how it deploys on your terms — then answer every security question your IT team has.

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